How Jivaro handles applicant information.

1. Who this policy applies to

This Applicant Privacy Policy applies to anyone who submits career-related information to Jivaro, including applicants for open roles, applicants for closed roles, talent pool candidates, freelancers, contractors, contributors, expert reviewers, potential service providers, and people who contact Jivaro about future work opportunities.

This policy applies to information submitted through the Careers section, the Apply page, the Talent Pool page, the Contact page when used for career-related messages, and any related follow-up communications.

2. Information Jivaro may collect

Jivaro may collect information you submit directly, information generated during the review process, and information needed to evaluate role fit or future opportunities.

• Name, email address, location, time zone, and contact details.
• The role, work area, or talent pool category you select.
• Work type preference, such as full-time, part-time, freelance, contract, contributor, internship, future opportunity, or open to multiple arrangements.
• Resume, CV, portfolio, personal website, professional profile, LinkedIn profile, GitHub profile, design portfolio, writing portfolio, or other work-sample links.
• Availability, compensation or rate expectations, preferred schedule, and related work preferences.
• Short messages, cover notes, role-fit explanations, career summaries, and other information you choose to provide.
• Optional references, education history, credentials, certifications, licenses, degrees, professional background, or subject expertise.
• Interview notes, written follow-up responses, review notes, internal evaluation notes, role-fit comments, and communications about your application.
• Trial tasks, writing samples, design tasks, code samples, review exercises, test assignments, or other practical evaluation materials if requested for a role.
• Technical and form-related information that may be collected by Squarespace or other tools used to operate forms, pages, analytics, email, storage, security, and site functionality.

3. How applicant information may be used

Jivaro may use applicant information to manage applications, evaluate role fit, contact candidates, organize the applicant pool, and support hiring or contributor-related decisions.

• Reviewing applications for open roles, closed roles, future roles, freelance needs, contractor opportunities, contributor arrangements, and expert review needs.
• Evaluating experience, qualifications, credentials, work samples, availability, communication style, role fit, and project relevance.
• Contacting applicants about possible next steps, questions, interviews, trial tasks, assignments, projects, or future opportunities.
• Maintaining the applicant pool so Jivaro can revisit submissions when a relevant role or project opens.
• Improving the Careers section, role descriptions, application forms, hiring process, internal workflows, and applicant communications.
• Complying with legal, security, recordkeeping, dispute-resolution, fraud-prevention, and business-administration needs.

4. Applicant pool and retention period

Jivaro may retain applicant information for up to 24 months so that applications can be considered for future roles, projects, freelance needs, contributor opportunities, contractor work, or expert review needs.

Applicant information may be retained for longer if Jivaro needs to keep it for legal, security, dispute, recordkeeping, business, compliance, or administrative reasons, or if the person is hired, contracted, engaged, or otherwise begins working with Jivaro.

You may ask Jivaro to remove your information from the applicant pool. Deletion requests can be made through the Contact page and are subject to legal, security, business, and recordkeeping limits.

5. Software, productivity tools, and AI-assisted review

Jivaro may use software tools to receive, store, organize, search, summarize, review, or manage applicant materials. These tools may include Squarespace forms, email systems, cloud storage, analytics tools, productivity tools, document tools, spreadsheets, applicant-tracking workflows, and other business software.

Jivaro may also use software or AI-assisted tools to help organize, summarize, compare, or review applicant materials. These tools may assist with workflow and information management, but final applicant decisions are fully made by a person.

6. Sharing and service providers

Jivaro may share applicant information with people or service providers who need access to support the application process, business operations, or legal obligations.

• Internal reviewers, project leads, editors, managers, or decision-makers involved in evaluating fit.
• Service providers that help operate the website, forms, email, storage, analytics, productivity workflows, security, or business systems.
• Professional advisors, legal contacts, compliance support, or authorities where necessary for legal, security, fraud-prevention, dispute, or rights-protection reasons.
• Future internal teams or business successors if Jivaro undergoes a reorganization, transfer, merger, acquisition, or similar business change.

Jivaro does not sell applicant information as part of the Careers application process.

7. Security and practical limitations

Jivaro aims to handle applicant information responsibly and use reasonable administrative, technical, and organizational measures appropriate for the nature of the information and the tools used.

No website, form, email system, cloud service, or internet transmission is perfectly secure. Applicants should avoid submitting unnecessary sensitive information and should use links or materials they are comfortable sharing for review.

8. Applicant rights and requests

You may contact Jivaro to ask about applicant information associated with your application or talent pool submission. Depending on the request and applicable limits, you may ask Jivaro to:

• Access applicant information associated with your submission.
• Correct inaccurate or outdated applicant information.
• Delete applicant information or remove your submission from the applicant pool.
• Withdraw from future role consideration.
• Ask privacy questions about the application process.

These requests may be limited by legal, security, dispute, fraud-prevention, recordkeeping, business, or technical reasons. Jivaro may need to verify your identity or request additional details before completing a request.

9. Contact and policy updates

To request access, correction, deletion, withdrawal from the applicant pool, or to ask applicant privacy questions, use Jivaro’s Contact page. This keeps applicant privacy requests routed through the same contact path used for policy, support, and business inquiries.

Jivaro may update this Applicant Privacy Policy from time to time. When the policy changes, the “Last updated” date will be revised. Continued use of the Careers section after a policy update means the updated version applies to future submissions.